Scope & ApplicationThis Policy applies to information collected through the Site and shared with us by our approved partners and other third-party sources. This privacy statement does not apply to information collected from you offline or through websites and other online services that do not display or link to this Policy, including third-party websites to which our Site may link.
Collection and Use of InformationYou can access and browse our Site anytime without providing personally identifying information. We do not collect information that personally identifies you unless you provide it. We collect and combine information about you, how you engage with our Site, and the devices you use to view and interact with our Site for the legitimate purposes described below. This includes information you provide to us in connection with your use of the Site and information collected automatically when you view and interact with our Site.
Information You Provide to UsWe collect information you provide directly to us, such as when you create or modify your account or user preferences, submit a form requesting information or an appointment, sign up for a newsletter, contact us, respond to a survey, use the online content, or otherwise communicate with us. This information may include your name, email address, phone number, postal address, insurance information, personal health information (which, to the extent it is considered Protected Health Information under HIPAA, shall be subject to the terms in the Protected Health Information section below), survey responses, user content stored or entered into the forms found in our Site, and other information you choose to provide through use of our Site. The information you provide to us will be used to (i) set up your account (if applicable); (ii) arrange or confirm an appointment with us (if applicable); (iii) if you elect to receive information from us, to provide you with such information; (iv) improve the Site; (v) respond to your inquiries; (vi) to fulfill any other purpose for which you provided it. We may also use the information you provide for marketing and promotional activities. We want to keep you updated about our practice and our services, and we may use your personal information to send you promotional products and information about Holistic Dental Arts. We may engage with you through marketing and promotional activities, including sending you marketing communications, online surveys, alerting you about events, webinars, or other materials, and updating you about our relevant products and services. You can opt out of our marketing activities at any time by using an unsubscribe link in any communication you receive or contacting us using the information provided herein. We will not use your information for any purposes other than as described in this Policy or explained to you when the information was collected.
Sharing of InformationWe may share the information described above as outlined in this Policy or as otherwise described at the time such information is collected from you.
Information Shared by Us Affiliates. We may share information with a parent, subsidiary, or affiliate entity in common control. Any organization to which we provide such information is required to keep it confidential and only to use such information by this privacy statement. Service Providers. While doing business, we employ other companies and individuals to perform a variety of functions on our behalf. For example, we may provide information as necessary (or those companies may collect this information directly on our behalf) to companies that host our Site, manage our appointments and information requests, or send communications on our behalf. These service providers may have access to information about you if it is needed to perform their functions for us, but they are not authorized by us to use or disclose such information except as necessary to perform services on our behalf or to comply with legal requirements, and they are required to maintain the information in confidence. Legally Required. We reserve the right to disclose information if required to do so by law or by a regulatory authority. We may also disclose information as part of an investigation or enforcement action relating to improper or illegal conduct in connection with our Site or other services, including, without limitation, any situations that may potentially involve threats to the safety or privacy of any person or misuse of our Site. Sale or Bankruptcy. During the normal course of our business, we may sell or purchase assets. If another entity acquires us or any of our assets, the information described in this Policy may be transferred to such entity. In addition, if any bankruptcy or reorganization proceeding is brought by or against us, such information may be considered an asset of ours. It may be sold or transferred to third parties. Should such a sale or transfer occur, we will use reasonable efforts to try to require that the transferee use such information in a manner that is consistent with this privacy statement. Aggregated and Non-Identified Data. We may maintain and use aggregate data or other non-identified information (i.e., data that does not identify a specific individual), such as usage statistics, device data, online traffic patterns, and user feedback. In addition to using this information for the purposes discussed in this Policy, we may disclose such aggregated or non-identified data to third parties without restriction. Business Partners. We may share your information with our business partners. These business partners may use the information received by them to contact you to offer you certain opportunities, products, services, or promotions. Please note that once your information has been shared with a business partner, it is no longer subject to the control of Holistic Dental Arts or subject to this Policy.
Protected Health InformationTo the extent any personal information you provide to us via the Site (by making an appointment, by submitting a contact request form, or any other method) is considered Protected Health Information (“PHI”) under HIPAA, we will adhere to the following practices for use and disclosure of PHI. Note that this Policy DOES NOT apply to any PHI we may collect from you by any means other than your submitting it via this Site. The privacy practices described in this Policy will be followed by all employees of Holistic Dental Arts and any third-party service providers that process your PHI on our behalf. Holistic Dental Arts is the Covered Entity that controls your PHI, and any third party service provider is considered a Business Associate. Whenever PHI is shared with a Business Associate, prior to such sharing Holistic Dental Arts will obtain a Business Associates Agreement that contractually obliges the third party of abiding by all applicable HIPAA rules and regulations. We typically use the information collected from you via the Sites to answer your questions and otherwise provide the information you request, to connect you with one of our providers, to schedule appointments with one of our providers, and to record any services provided to you. We may also disclose your PHI to courts and attorneys when we get a court order, subpoena, or other lawful instructions from those courts or public bodies or to defend ourselves against a lawsuit brought against us or to law enforcement officials as authorized or required by law. You have the right to request a copy of any PHI we hold about you, to make corrections to this PHI, and to request that we delete your information. You also have the right to be notified in the event of a breach, and we will notify you if your medical information has been “breached,” which means that your medical information has been used or disclosed in a way that is inconsistent with law and results in it being compromised. You are cautioned not to include any PHI in forms you submit via the sites or to use unsecured electronic communications for any messaging, including PHI. Suppose you choose to communicate with us or any of your Holistic Dental Arts providers via unsecured electronic communication, such as regular e-mail or text message. In that case, we may respond to you in the same manner in which the communication was received and to the same e-mail address or account from which you sent your original communication. Before using any unsecure electronic communication to correspond with us, note certain risks, such as interception by others, misaddressed/misdirected messages, shared accounts, messages forwarded to others, or messages stored on unsecured, portable electronic devices. By choosing to correspond with us via unsecure electronic communication, you are acknowledging and agreeing to accept these risks. Additionally, it would be best if you understood that the use of email is not intended to be a substitute for professional medical advice, diagnosis, or treatment. Email communications should never be used in a medical emergency.
SecurityThe security of your information is important to us. We take precautions to protect your information by implementing safeguards to protect the information we collect. But you should keep in mind that no website or Internet transmission is ever completely secure or error-free. PLEASE NOTE: The safety and security of your information also depend on you. We urge you to take steps to keep your personal information safe, such as choosing strong passwords and never sharing your password with anyone else. If you create or receive a password in connection with Site access, please notify us promptly if you believe your password security has been breached, and remember to log off the online service before you leave your computer or mobile device. The Site may offer opportunities to communicate through email. Because normal email is not encrypted, the possibility exists that unauthorized individuals may intercept email messages. Holistic Dental Arts its service providers, parents, and affiliates are not responsible for the privacy of email messages except those stored in our system.
Third-party linksOccasionally, we may include or offer third-party products or services on or linked to our Site at our discretion. These third-party sites have separate and independent privacy policies. We, therefore, have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites. COPPA (Children’s Online Privacy Protection Act) On our Site, we do not knowingly collect or use personal information from children (we define “children” as minors younger than 13). We do not knowingly allow children to communicate with us or use any of our Site features. If you are a parent and become aware that your child has provided us with information, please get in touch with us using one of the methods specified herein, and we will work with you to address this issue.
California Privacy RightsThis section only applies to users of our Site that are residents of the State of California at the time of data collection. Consumer Information collected through the Site is collected for Holistic Dental Arts’s use and is not transferred to any third party for valuable consideration. However, if you are a California resident, you may send us specific instructions not to sell your personal information now or in the future. Such requests can be made via email at firstname.lastname@example.org, or in writing at the address below. California residents may also request and obtain from us a list of what personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year and the names and addresses of those third parties. California law provides that you have the right to receive the following information: (a) the categories of information we disclosed to third parties for the third parties’ direct marketing purposes during the preceding calendar year; and (b) the names and addresses of third parties that received such information, or if the nature of their business cannot be determined from the name, then examples of the products or services marketed. You are entitled to receive a copy of this information in a standardized format and the information will not be specific to you individually. You may make such a request by emailing us at email@example.com.
Further, California residents may:Request that we provide you with a copy of your personal information in our files without undue delay and free of charge unless we are permitted by law to charge a fee. Your access may be limited to the extent it would adversely affect the rights and freedoms of other individuals. Request to correct or update any of your personal information in our files. Request that we erase any of your personal information in our files that: is no longer necessary in relation to the purposes for which it was collected or otherwise processed; was collected in relation to processing that you previously consented to, but later withdrew such consent; or was collected in relation to processing activities to which you object, and there are no overriding legitimate grounds for our processing. Visiting The Site from Outside The United States Holistic Dental Arts is in the United States. The medical services described within the Site are directed only at customers in the United States. If you are visiting the Site, or any part thereof, from outside the United States of America, please be aware that your information may be transferred to, stored or processed in the United States and maintained on computers or servers located outside your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. By using any portion of our Site, you understand and consent to the transfer of your information to the United States and those third parties with whom we share it as described in this privacy statement.
Acceptance of these termsEach time that you use or visit our Site, you signify that you have read, understood, and agree to be bound by the terms of this Policy. If you do not agree to the terms of this Policy or the use of your information as set forth in this Policy, please do not use or visit our Site. Your continued use of our Site subsequent to changes in this privacy statement will signify your acceptance of the changes.
Reservation of RightsBy using our Site, you consent, and we reserve the right to use the data we collect from you as described in this Policy. Additionally, you agree, and we reserve the right to use the data we collect from you in ways that are consistent with the then-current disclosed Policy regardless of when your data was collected (i.e., we can use your data in ways that are consistent with the current informed practice but which may not be entirely consistent with the previously announced practices when your information was initially collected). If you feel that we are not abiding by this Policy or if you have any questions, you should contact us immediately via email at
Holistic Dental Arts.1401 N. Tustin Ave. Suite #345 Santa Ana, CA 92705 Phone: 1 (657) 600-8425 E-mail: firstname.lastname@example.org